Improve enrollment conversion with omni‑channel AI agents
Nurture students via SMS. Apten remembers context across every channel to personalize conversations at scale.
One agent across the entire student lifecycle
Top of Funnel
Engage new prospective students immediately.
Student Engagement
Proactively support students and improve retention.
Re-Engagement & Re-Enrollment
Bring students back and keep them on track.
Top of Funnel
Engage new prospective students immediately.
Student Engagement
Proactively support students and improve retention.
Re-Engagement & Re-Enrollment
Bring students back and keep them on track.
Four channels. One memory.
Reach students wherever they are. Every conversation — on every channel, at every stage — draws from the same shared memory.
Instant, conversational outreach that gets responses.
Real-time availability over the phone.
Timely, relevant messages that drive action.
Real-time answers that remove friction.
It starts with a text
Apten opens the conversation on SMS — the channel students actually answer.
The student sets the pace
Daniel's driving and would rather talk. No form, no callback queue, no waiting for office hours.
So the agent picks up the phone
Same agent, same memory — now on a live call. It books the campus tour right there.
Everything lands in writing
Confirmation email, calendar invite, transcript synced to your CRM. Nobody had to remember anything.
Daniel K.
+1 (415) ···-··42 · Fall '26 inquiry
"Great — I can schedule your campus tour for Tuesday at 2 PM…"
incoming call
North University
Maya R.
+1 (512) ···-··17 · Transfer inquiry
Follow-up that feels human
Drip campaigns repeat themselves. Apten doesn't — it decides what to say and when to say it based on what each student actually told it.
Personal to the last detail
Every follow-up references specifics from earlier conversations — programs, credits, deadlines — not a template.
Timed to the student
Apten reads response patterns and picks the moment a nudge is most likely to land.
Built for institutions that can't get this wrong
Security guardrails, audited controls, and developer-level access — so your team can put AI in front of students with confidence.
Enterprise-grade security
SOC 2 Type II audited, with data encrypted at rest and in transit. Opt-out handling, quiet hours, and A2P 10DLC registration assistance are built into every deployment.
Talk to our team about complianceGuardrails you define
Customizable rules check every message before it leaves, so the agent stays professional and on-policy.
Developer-first APIs
Programmatically manage students, update context, and sync conversations over a clean REST API.
$ curl -X POST https://api.apten.ai/v1/students \
-H "x-api-key: $APTEN_KEY" \
-d '{ "phone": "+1555…", "stage": "applied" }'
201 · student enrolled in sequence
Agent design, done with you
You get our team's expertise in prompting and conversation design — not just a tool. We help you build flows that convert, then tune them with you after launch.
Schedule a consultationProduction-ready in two weeks
No six-month proofs of concept, no endless integration cycles. Our team takes you from kickoff to a reliable production agent on a fixed two-week path.
Expert Implementation
Our team handles the heavy lifting
Security Hardening
Enterprise-grade guardrails built-in
Seamless Handoff
Full training and documentation provided
Kickoff
Day 1Requirements & Setup
Integration
Day 3Connecting Data Sources
Testing
Day 7QA & Verification
Go Live
Day 14Full Production Launch
Connected to your entire stack
From native CRM syncing to custom actions in external tools, Apten fits into the systems your team already runs on.
Native CRM integrations
Import students directly from Salesforce or HubSpot. Apten pushes conversation summaries, tags, and structured data back automatically.
Custom tools & actions
Equip the agent with tools that act in your systems — scheduling appointments, processing payments, updating records.
Enterprise API
Need complex bi-directional syncing? Our team builds custom API integrations around your specific workflows.
Apten
Processing context
CRM
dialer
quote
meeting
actions
The unglamorous work, automated
Notifications, CRM hygiene, and dialing infrastructure run themselves — so your team only steps in when it matters.
Real-time notifications
Apten flags high-intent moments as they happen and pulls your team in over Slack, SMS, or email.
Automatic tagging
Every conversation is analyzed and tagged by sentiment, intent, and your own custom criteria — your CRM stays pristine.
Local presence dialing
Calls go out from a number that matches the student's area code — boosting answer rates by up to 40%.
Transfer straight to your reps
Apten hands live calls to your existing phone numbers — no new telephony to manage. Pick the transfer style that fits your workflow.
Cold transfer
Connect students to your team instantly, no briefing — built for high-volume call routing.
Warm transfer
Apten briefs your rep on the conversation before connecting, so they pick up fully informed.
Scheduled transfer
Callbacks booked at times that work for both the student and your team's availability.
Put Apten on your admissions team
Join the institutions using Apten to reach students faster, follow up smarter, and enroll more of the right applicants.